LETTER

 What Is Letter?

'A letter is a written message from one of the other parties containing information'

Its functions cover five areas:

1. Means of notifications

2. Requests

3. Thoughts 

4. Ideas; written evidence; reminder; historical evidence;

5. Work guidelines.

Type of Letter :

Types of letters can be divided into three, 

1. Personal letter

2. Official letter

3. Service letter

1. Personal Letter

    Personal letter is a type of letter containing personal needs which is usually written personally and addressed to another person using non-standard language. Private letters have no binding rules and personal letters can be written according to the taste of each author.

Characteristics of a Personal Letter:

Personal letters have at least the following 5 characteristics:

1. Doesn't have letterhead

2. Don't have a letter number

3. Greetings and greetings vary widely and are more casual, non-formal in nature

4. Use of free language (not standard) according to the author's wishes

5. Free letter format

2. Official Letter

    Official letter is a letter made by a certain agency, organization or company institution addressed to a certain person or other institution. The existence of these agencies, institutions, organizations and companies is legally authorized. Examples of official letters are official letters, commercial letters, and social letters.

Characteristics of an Official Letter:

1. Use effective sentences; simple, concise, clear, polite and attractive.

2. Use standard language according to refined spelling (EYD) both spelling, vocabulary, and grammar.

3. The presentation uses the form of full block, semi block or indented block.

4. Using letterhead.

5. Listed letter number, attachments, and subject.

6. Usually includes a stamp or stamp.

3. Service Letter

    Service letter is a letter issued by a certain agency. In other words, service letters are letters that are used as a means of communication within an agency or between agencies. A service letter is also called an official letter because this letter can clearly be accounted for for its authenticity.

Characteristics of a Service Letter:

1. Has a head or letterhead, which is the name and address of a certain agency.

2. Have a date, and letter number.

3. Has a subject, namely the purpose of the letter and attachments.

4. Has a certain agency stamp on the signature section.

5. Using standard language.

6. May have a copy.

Letters Section.

1. Personal Letter

Part of a personal letter are:

1. Place, date, month, year of writing of the letter

2. Mailing address

3. Greetings

4. The opening sentence

5. Fill in the letter

6. Closing sentence

7. Closing greetings

8. Signature

9. Name of the sender

2. Official Letter

Part of an official letter are:

1. Greetings

2. Opening paragraph

3. Content of letter

4. Cover letter

5. Closing

6. Sender's signature

7. Copy

3. Service Letter

Part of a service letter are:

1. Letterhead

2. Letter date

3. Number

4. Appendix.

5. Subject / thing

6. Address.

7. Greetings

8. Contents

9. Closing greetings / position

10. Name

11. Copy

12. Initials

Sample Letter.

1. Personal Letter

Rika

Jl.Bumi manti 3 no 80

Bandar Lampung

Hi my partner, how are you there? I trust you are great. I miss you on the grounds that we have not met in quite a while. Do you miss me as well? On the off chance that you are out of town, I trust you can visit Jogjakarta. I hope we can meet each  other soon. I really missing you.

Ideally we can meet soon, my closest partner

 

Your Partner,

Wilona

2. Official Letter

123 Elm Ave.
Treesville, ON M1N 2P3
May 01, 2016

 

Mr. M. Leaf
Chief of Syrup Production
Old Sticky Pancake Company
456 Maple Lane
Forest, ON 7W8 9Y0

Dear Mr. Leaf:

Let me begin by thanking you for your past contributions to our Little League baseball team. Your sponsorship aided in the purchase of ten full uniforms and several pieces of baseball equipment for last year’s season.

Next month, our company is planning an employee appreciation pancake breakfast honoring retired employees for their past years of service and present employees for their loyalty and dedication in spite of the current difficult economic conditions.

We would like to place an order with your company for 25 pounds of pancake mix and five gallons of maple syrup. We hope you will be able to provide these products in the bulk quantities we require.

As you are a committed corporate sponsor and long-time associate, we hope that you will be able to join us for breakfast on May 22, 2016.

Respectfully yours,

 

Derek Jeter

3. Service Letter

Mini dialog with partner:

mika: hi indah! how are you?

indah: hi mika! yes, i'm fine. how about you?

mika: i'm fine too. yesterday, i made a letter for you. do you want to listen it?

indah yes, i want to listen!

mika: ((read the letter))*

indah: waw, thats great! i also made a letter? do u want to listen? 

mika: yes, i want to listen!

indah: ((read the letter))**

mika: the reason i made a letter because i miss my friends, so i made a letter for them.

indah: yes, the reason i made letter is same as you, i also miss my friends so i made letter for them.

*) hi there! how are you? are you eating well? I hope you are well. I'm here healthy and eating well. don't worry about me.

how are you studying? do you have trouble studying? I wish I could help you in your study. however, this pandemic never ends. I hope this pandemic ends soon and I can meet you. I miss my friends, and I hope we can meet again

**) hi mika, how r u, hope u always fine and healthy. do you miss me haha? surely you really miss your friends and the atmosphere at school, right? remembering that a few months before the pandemic, we were always together at school or hanging out together, which is our way of neutralizing stress and boredom when we are at school or while studying. I also hope that this pandemic will end soon and we can be together again.

Video with partner: